Things to look out for while booking a venue
When planning an event, several things such as the date of the event, catering options and choosing the right venue need to be considered. While the date and catering partly affect the attendees’ experiences, the venue you select has a significant impact on your event. All of this may sound quite intimidating, but you don’t have to feel that way. This blog highlights a few simple guidelines on how to do better!
When should you start looking for a venue?
Once you’re familiar with your budget, space requirement and event size, begin your search for the venue. It is recommended to book the venue at least 4 to 6 months in advance. This way you will have enough time to plan other essentials, for example, event brochures and catering.
Budget
One of the most important things to consider when choosing a venue is the budget. You may have a price range in mind, but it is not always as simple as it looks. Every venue type offers different price points. Whatever the venue type, party space, conference venues or meeting rooms, the prices are calculated based on hire fees, minimum spend and cost per person. All this makes a huge difference to the final cost. Therefore, do your homework and read up on venue market prices so you’ll know what to expect. Being flexible on the date can also help lower costs because there are certain days of the week that often cost less. There’s no harm in negotiating either. Remember to always confirm details in a written contract.
Location
Always look for venues at convenient locations. The venue should be easily accessible via different transport links and should have an onsite parking or valet service.
This being said, if you cannot plan your event in advance, make the most of last-minute bargains. Although we don’t recommend it, it is possible to find cheaper prices at the last minute.
